Terms and Conditions

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About the Granite Belt Art and Craft Trail - 2025

Since 2019, the Granite Belt Art & Craft Trail Open Studio Event (“GBART”) has been a major feature of the cultural landscape on the Granite Belt.

In October 2025, the Granite Belt will again host this popular event. You’re invited to join us.

Applying for GBART 2025

To participate in GBART 2025 Artisans and venues (as applicable) must agree to the Terms & Conditions specified in this document. Before applying, please read these conditions carefully and ensure you understand the criteria, your obligations and responsibilities.

Applications to participate in GBART 2025 are made via the online application form found on GBART website – www.gbart.org.au

Application Fees 2025

Fees will vary depending on what you as an artisan or group want to do in the 2025 program. Once you have applied online and paid your entry fees. We will notify you of the success of your application. Fees are non-transferable and non-refundable. However, if we can’t accommodate your request in the program, or the committee deems your activity doesn’t fit within the GBART framework, we will refund your fee’s.

You can apply as an artisan/ performer on the trail:

Individual artisan with private studio: $55.00 GST incl.

Individual artisans will need to each pay a fee, regardless of whether you share a studio/venue. Each will be promoted individually .

Individual artisan/performer at Commercial Venue: $110 GST incl. (additional artisans $55 each)

A Collective at any venue: $220 GST incl.

Multiple artisans can apply to be on the trail as a collective. The difference is that only the collective is promoted/listed and marketed via GBART channels (not individuals). Collectives must nominate one contact person who is responsible for ensuring the terms of application are communicated and upheld by the whole group.

You can apply to be in the exhibition that will be showing for the 4-day event.

Individual artisan exhibiting in the exhibition: $10 entry fee per artwork maximum number of 2D works is 3 per artisan. 3D works is 1 per artisan. (see exhibition conditions of entry below). Works sold will attract a 20% commission to GBART.

You can apply to be a stall holder at the Arts and Craft Market

Individual stall holder fee: $35 for a 3x3m stall. You can request a stall $6x6m cost is $70. This market will only accept art and craft and handmade items. (see market stall conditions for participants below)

Eligible Work

1. Artisan’s work must be your own.
2. If you identify as an indigenous person, please provide a current copy of your indigenous corporation number (or similar provenance evidence). If you supplied these previously, please say so in your application.
3. Late applications will not be accepted.
4. GBART reserves the right to veto artwork that would be seen as offensive to the general public
5. We ask performers and musicians to also consider that the event is a family-friendly environment and should pick music and songs that are acceptable to the general public.

Introduction/General

1. GBART is designed to attract visitors who want to meet local artisans and performers in the Granite Belt. GBART is an engagement event, and we encourage diversity across the program, so visitors have a unique experience. Please remember this for your 200 words about you and what you do. This means GBART promotes and showcases you – our amazing, talented local artisans and performers.
2. “Local” is defined as someone who currently lives, or has lived, in the Granite Belt Region.
3. “The Granite Belt” is defined as the area from Dalveen in the North to tenterfield in the south, and from Liston in the east to Amiens in the west.
4. Applicants must provide a certificate of currency for Public Liability Insurance that covers your activities up to and including the last event date at your nominated venue. If it expires before the event, you are required to re-provide a fresh certificate by 20 October 2025. This is a mandatory requirement to be part of GBART
5. If you are teaming up with a commercial venue, these terms apply to the business owner, and their public liability certificate will be required. A confirmation email will be sent to you and the venue owner. Check with the venue owner that you as an artisan would be covered under their insurance.
6. GBART is a not-for-profit arts and cultural event for the Granite Belt Community. It has no political, or other affiliations. Its objectives are - Inclusiveness, Income for our community and artisans, Identity as an arts/cultural destination, and promoting the artistic creativity of the granite belt region. Please do not link GBART with anything that does not reflect these objectives.
7. You have permission to use GBART images for cross-promoting you and all other artisans at GBART. You must ask permission to use these images for any other purpose.
8. We may revise these Terms and Conditions from time to time.
9. You can nominate to be on the trail as an artisan or performer but you can also apply to be in the art exhibition or also apply to be in the art market. We are offering a wide chose so you can be flexible in how you engage with the GBART event.

Photography

1. Photography for promoting GBART happens as soon as possible after payment of application fees and must be completed well before we send the booklet to print.
2. You agree to images being taken of
   1. you, called “hero shots”
   2. your work
   3. possibly your studio/venue.
3. Copyright of photos belongs to GBART and its official photographer. Please ask for permission to use GBART images for other purposes unrelated to GBART co-promoting.
4. “Self-photography” is not accepted if you are on the trail. The official photographer has been briefed on what/when we need photographs to ensure GBART’s stories have the best possible chance of being published/printed. We endeavour to have a high standard of photography for promotional purposes

Ticket Sales

All ticketed events including workshops, performances etc will be ticketed through Humanitix Ticketing service. Each workshop will be advertised as a GBART event so visitors will be able to clearly see what activities are available for them to purchase.

There will be a $5 fee on each ticket sold that will go to GBART. Please make sure you have accurately estimated your overall costs and fees for running workshops, performances including the GBART fee and Humanitix fee.

Free Demonstrations: Please note that even if you are doing a demonstration at a certain time for free, GBART would prefer you to have these also as a booking on Humanitix. This helps you to manage how many people you can expect but also helps in keeping track of numbers that attended your activities.

As GBART has traditionally also hard copy tickets in town for sale, we will also be doing this again, but only for the open night concert and youth concert. All other activities are to be ticketed through Humanitix.

GBART will endeavour to help you with the ticketing process once you have applied and been accepted into the 2025 program.

Application Information

1. GBART is mostly volunteer run, and we try to keep to our scheduled times.
2. We can’t accommodate changes, post application, please check and re-check before loading.
3. Online applications are very much preferred and appreciated via org.au.
4. If you can’t apply online please contact us and we will help you with the process. Contact secretary@gbart.org.au
5. You agree to provide true, accurate, complete and timely information.
6. Your bio/engagement offering is limited to 200 words. Please write in the third person e.g., “Karen loves watercolour”, not “I love watercolour”. If you have gone over the limit or written in first person, it will be edited for you to fit GBART format
7. Please provide a link to your own online resources (e.g. website, insta, Facebook or similar). Or please contact secretary@gbart.org.au as soon as possible if you need help.
8. The Committee decision is final, and no correspondence will be entered into.
9. Prompt payment of application fees through the online application is preferred.
10. You can pay alternatively with direct debit into our bank account but must put your reference details ( name, artisan on trail)
11. Your application becomes valid when you receive an acceptance letter from GBART.
12. You must be self-sufficient during the event. Please organise help to manage data collection, visitor enquiries, and sales during GBART.
13. You are responsible for
    1. ensuring you’re in attendance on the days and times that you nominate in the application. Once you have decided on your schedule we will be advertising this and you MUST make yourself available for the scheduled activities. Please contact us asap if circumstances change and you cannot honour your agreement.
    2. arranging sales/payment options such as EFTPOS machines. Always check your venue has good connectivity if using an EFTPOS machine before the GBART event commences.
    3. the health and safety conditions of your activities/venue, and
    4. Public Liability insurance arrangements.
14. You indemnify GBART its officers, volunteers and other helpers from any and all claims, actions, demands or other proceedings arising out of any act or omission by the participant relating to GBART.
15. Event Kits will be available the week before the event. They include:
    1. a roadside Tear Drop Banner - please love them as your own whilst in your care.
    2. a feedback form, visitor data collection sheets, badges, aprons and other resources.

Event kits must be returned promptly (Sunday afternoon or Monday morning after the event). Please ensure everything is checked and any repairs noted. We require the feedback and visitor data for our grant’s evaluations and sponsor feedback. This is important so we can continue to provide an excellent event.

Website | Facebook | Instagram | Youtube | Newsletters

1. GBART has an established online presence which includes a website - gbart.org.au, YouTube, Facebook and Instagram pages (“online resources”). GBART attempts to keep online resources up to date, but can’t always guarantee 100% currency/accuracy. If you see something that doesn’t look right please email us secretary@gbart.org.au immediately and we will do our best to rectify it.
2. Please provide links to your social media/website for us to promote you to our visitors.
3. Please subscribe to the mailing list and to at least one online resource (eg Insta or Facebook) to keep up to date with what GBART is doing to promote you, your co-trail-artisans, venues, performances, the event and the Granite Belt.
4. By participating in GBART you agree to actively support these online resources. We seek to promote our artisans as widely as possible, and thankyou for helping share the information on your networks.
5. If you consider any content published on any GBART online resource is offensive, unsuitable or otherwise breaches these Terms and Conditions, please email secretary@gbart.org.au with a link to the relevant content and your reasons for concern. GBART will look at your concerns and determine whether the content warrants removal.
6. GBART may receive payment or other benefit in return for publishing or disseminating articles, sponsorships, and promotions on its website. (“Sponsored Content”). Any reliance you place on content published by others is at your own risk.

Intellectual Property Rights

1. “Content” means anything you see, read, hear, upload, download or access on or via online resources (including but not limited to messages, files, data, software, images, artwork, graphics, design, photographs, illustrations online , text, music, songs, videos, tags and other materials or subject-matter on the Online resources).
2. GBART owns the copyright and trademarks in its marketing logo, domain name(s) gbart.org.au, advertising tagline(s) appearing in GBART advertisements on the Online resources and the corporate logo. GBART reserves all rights in relation to the its Trademarks. You agree not to use any GBART Trademarks without our prior written consent.
3. All other trademarks appearing on our online resources are the property of their respective owners.

Conditions of Entry into GBART Exhbition

The GBART exhibition will be open to the public from 23 October to 26 October. This exhibition will be open to all Artists in the SDRC area.

To enter you must indicate on the online application you want to be part of the exhibition (tick the box)

• Fill in the details about your artwork including, Your Name, artwork name, size of work and price for sale including the 20% GBART commission if work sells.
• Fill in your bank details so that you can be paid if your artwork sells.
• 2D works can be no bigger in total diameter than 4 metres and maximum weight is 10kg.
• 3D works. We will accept 3D works that can easily sit on a plinth. They must not exceed 40 cm in width and depth. Height can vary, however, very tall items can easily be bumped over, so please take this into consideration as you will be displaying at your own risk. Items must have persons name and phone contact on the underside of the object. Because of limited floor space only one 3D artwork can be submitted per person.
• All works hung on the wall must have 2 D hanging hooks on the back of their work and all work should be labelled with your name and contact phone number on the back of the artwork.
• Artisans will be responsible to freight any art work that sells to the buyer, buyers details will be collected and you will have to notify them of freight costs should they not want to collect the artwork over the event weekend.
• A photograph of your artwork will need to be sent to the exhibition coordinator for inclusion in a booklet about the exhibition send to secretary@gbart.org.au
• An A4 page, short artist statement of no more than 200 words with a photo of yourself should also be sent to the exhibition coordinator and will be displayed at the exhibition for visitors to read.
• GBART will take all due care whilst handling your artwork through the exhibition, however it will be your responsibility to insure your artwork for damage and loss. Your artwork will not be covered under our general public liability insurance.
• All Artwork will need to be picked up late Sunday afternoon 26 October 2025 between 5pm – 6pm or Monday morning 27 October 2025, between 9am – 11am. Contact secretary@gbart.org.au if you are unable to collect your work in this timeframe.
• If your work is to be shipped back to you, please make sure that you have organised shipping prior to sending work to us, including your shipping costs. Please package all your artwork appropriately so they can be shipped back to you in good condition.
• Contact secretary@gbart.org.au if you have specific details about your shipping of artwork that we need to be aware of.
• Please make sure that you have given us your correct bank details so that we can pay you appropriately if your artwork sells.
• All artwork sold will attract a 20% commission to be paid to GBART this will be deducted before your payments are sent to your bank.
• All artwork is to be dropped off on 21 October to the Stanthorpe regional art gallery between 10 am and 4pm.
• Should you need any more information you can contact Krishna Heffernan GBART President on 0408221771 or email artisan@gbart.org.au

Conditions of Entry into GBART Art Market

GBART will be holding a arts and craft market on Saturday 25 October 2025 between 9am to 1pm.

• Anyone can be part of the GBART arts and craft market day; however they will need to comply with the following conditions to be eligible to participate.
• All stall holders must register their interest online at the GBART website gbart.org.au and fill in the appropriate details.
• Your stall must have an arts and craft focus, or designed and handmade by you. You must tell GBART when you register what type of product you are selling, e.g., jewellery stall, handmade toys, children’s craft, painting etc. GBART reserves the right to NOT accept your application, for example, if we have too much of one focused area, or your products don’t fit with our theme of art and craft/hand made in Australia.
• We have limited power available for stores so please in your application let us know all your requirements.
• Each stall holder will have a table and chair provided. You will be required to provide all other equipment.
• We don’t provide tents or display boards, this will be your responsibility.
• Food for sale and consumption at the market will be organised by GBART and NO other vendors will be able to sell takeaway food at the markets. This, however, does not include jams, preserves, or homemade food products packaged appropriately for sale. All these products must comply with health and safety regulations. It is your responsibility to check this before selling these types of products.
• All vendors must be set up by 8.30am to be ready for opening time at 9am to 1pm. GBART will be at the venue by 7.30am to help with setup. Contact the art market coordinator secretary@gbart.org.au before the Saturday, if you need any extra support or items so we can help you be prepared on time.
• You agree to give us feedback in the form of an evaluation sheet at the end of the market day, so GBART can fulfil its obligations with grants and sponsors. Your feedback will also help us in better planning for future events.
• We also ask you to record how many people come to your stall this will help us immensely with future planning. This feedback will be included in the evaluation sheet.
• It is your responsibility to sort out how your customers will pay you either through EFTPOS, cash or direct debit.
• GBART will promote the markets through our website and booklet and social media. This will be a general promotion that the markets will be on Saturday morning 25 October. If you want a detailed advert about your stall, please email secretary@gbart.org.au to talk about costs to advertise in the GBART booklet and online. This needs to be done either when you register or before 1 May 2025, so your advert will get into the GBART promotional booklet.
• Once you have registered and committed to be a stall holder at the GBART art and craft market, if you change your mind up to the 1st June 2025 you will receive a 50% refund. After 1 June 2025, when all promotions need to be finalised we will be unable to refund your fee.

This market is a family-friendly environment, and we encourage you to display products that are suitable for all the family to view. GBART reserves the right to ask vendors to remove a product from view if it is seen as offensive or inappropriate in a family friendly environment. We thank you in advance for your consideration.

Checklist & Due Dates

Checklist

GOOD LUCK WITH YOUR APPLICATION!